Medical365 radiation therapy software manages external beam radiotherapy (EBRT), IMRT, VMAT, fractionation doses, brachytherapy & LINAC sync for cancer centers.
Radiation therapy records software is a specialized clinical radiation oncology management and treatment delivery module. It interfaces Treatment Planning Systems (TPS) and linear accelerators (LINAC), manages External Beam Radiotherapy (EBRT, IMRT, VMAT, SBRT) and brachytherapy prescriptions, tracks daily fraction delivery and cumulative Gray (Gy) radiation doses, and structures weekly on-treatment toxicity reviews.
Addressing high-volume OPD congestion, diagnostic fragmentation, and statutory healthcare regulations.
Radiation oncology is an essential curative and palliative modality in comprehensive cancer care, utilized in over 60% of all cancer patients. Whether treating localized head and neck squamous cell carcinoma, breast cancer following lumpectomy, or brain metastases with stereotactic radiosurgery (SRS), radiotherapy requires micro-millimeter spatial precision and absolute dosimetric accuracy.
In Indian radiation oncology centers, managing radiotherapy involves coordinating complex multi-step workflows: clinical simulation on CT scanners, contouring target volumes (GTV, CTV, PTV) and organs-at-risk (OAR) on Treatment Planning Systems (TPS), calculating beam arrangements, and delivering daily fractions on linear accelerators (LINACs) over 5 to 7 weeks.
Medical365's Radiation Therapy Records module bridges treatment planning systems with clinical oncology practice. Connecting seamlessly with DICOM-RT protocols, the software records prescribed target doses, tracks daily delivered fractions, monitors organs-at-risk dose constraints, and structures weekly on-treatment clinical toxicity reviews, ensuring total patient safety throughout the radiotherapy course.
Engineered with medical sub-specialists to eliminate manual charting friction and enforce clinical protocol rigor.
Documents target volumes (PTV, CTV, GTV), total prescribed dose (Gy), fraction size (e.g. 2 Gy/fraction), fractionation schedule, machine energy (6 MV, 15 MV photons / electrons), and treatment technique.
Pre-configured clinical templates for 3D-CRT, Intensity-Modulated Radiation Therapy (IMRT), Volumetric Modulated Arc Therapy (VMAT), Stereotactic Body Radiotherapy (SBRT), and SRS.
Integrates with major Treatment Planning Systems (Varian Eclipse, Elekta Monaco, Philips Pinnacle, Accuray), importing RT Plan, RT Structure Set, and RT Dose metrics.
Records daily delivered radiation fractions: date, time, linear accelerator unit, machine MU (monitor units), technician sign-off, and image-guided radiotherapy (IGRT) couch shifts.
Structured toxicity evaluation based on CTCAE v5.0 criteria: radiation dermatitis (Grade 1-4), oral mucositis, dysphagia, xerostomia, fatigue, and weekly weight monitoring.
Specialized documentation for gynecological and interstitial brachytherapy: applicator type (Fletcher-Suit, ring and tandem), channel dwell times, source activity (Ir-192), and Point A / Point B doses.
High-resolution data flow architecture connecting point-of-care capture, diagnostic instruments, and national health registries.
A transparent 5-stage digital pathway standardizing patient care from initial requisition to longitudinal review.
Radiation oncologist defines patient position, thermoplastic mask/mold, and orders 3D CT simulation.
Doctor contours PTV and OARs on TPS; medical physicist calculates beam angles and verifies dose-volume histograms (DVH).
Radiation oncologist confirms plan conformity, approves total Gy and fraction size, and signs off pre-treatment QA.
Radiographer matches on-board cone-beam CT (CBCT), verifies couch shifts, and delivers scheduled fraction.
Doctor conducts weekly clinical checkup, monitors radiation dermatitis and oral mucositis, and prescribes supportive care.
Medical365 Radiation Therapy Records comply with Atomic Energy Regulatory Board (AERB) radiation safety codes, American Society for Radiation Oncology (ASTRO) guidelines, and Association of Radiation Oncologists of India (AROI) standards.
All dosimetric records, DICOM-RT objects, and clinical consultation notes are protected under AES-256 encryption compliant with the DPDP Act 2023. Treatment summaries link to ABDM health records.
See how automated digital intelligence transforms efficiency, reduces diagnostic turnaround times, and protects clinical revenue.
| Feature / Requirement | Conventional Manual Practice | Medical365 EMR Solution ★ |
|---|---|---|
| Fraction Tracking |
✕ Manual Method: Handwritten paper treatment sheets; risk of misplaced fraction counts |
✓ Medical365 Solution: Automated digital fraction log counting delivered vs. remaining fractions |
| TPS Integration |
✕ Manual Method: Physician must manually re-type dose numbers from planning computer |
✓ Medical365 Solution: Direct DICOM-RT import capturing exact Gy, fraction size, and PTV coverage |
| Weekly Toxicity Review |
✕ Manual Method: Informal notes in margins; inconsistent CTCAE grading |
✓ Medical365 Solution: Standardized CTCAE v5.0 flowsheet tracking dermatitis, mucositis, and weight |
| Radiation Safety Audit |
✕ Manual Method: Sifting through paper logs during AERB regulatory inspections |
✓ Medical365 Solution: 1-click AERB-compliant audit log showing patient doses and beam parameters |
| Treatment Interruption Tracking |
✕ Manual Method: Machine breakdown days recorded informally; gap compensation missed |
✓ Medical365 Solution: Automated tracking of missed fractions with gap correction dose calculations |
Seamless bidirectional data sharing across all hospital clinical departments and diagnostics.
Clinical, technical, and regulatory answers for hospital directors and medical specialists.
If a patient misses treatments due to machine maintenance, severe toxicity, or personal reasons, Medical365 logs the interruption duration and computes biologically effective dose (BED) gap corrections based on linear-quadratic radiobiology models.
The module interfaces with all major radiotherapy delivery systems, including Varian Medical Systems (TrueBeam, Halcyon, Clinac), Elekta (Versa HD, Infinity, Synergy), and Accuray (CyberKnife, TomoTherapy).
The software imports Dose-Volume Histogram (DVH) parameters from the treatment planning system, displaying maximum and mean doses for critical organs (spinal cord, optic chiasm, parotid glands, heart, lungs) alongside clinical tolerance limits.
Yes. Dedicated templates support high-dose hypo-fractionated stereotactic treatments (e.g. lung SBRT 54 Gy in 3 fractions or brain SRS 18 Gy in 1 fraction) with rigorous sub-millimeter localization tracking.
Yes. The brachytherapy module logs radionuclide source details (Iridium-192, Cobalt-60), source calibration activity, insertion geometry, and applicator sterilization records.
Yes. Because Medical365 operates on a unified hospital database, medical and surgical oncologists can view the patient's previous radiation fields and cumulative doses before planning surgery or re-irradiation.
